Secretarial

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At Business Alliance, we believe that the company secretarial function within an entity is a crucial business process in today’s business environment and that above all, it must be structured adequately so as to add value to the enterprise.  Our secretarial services encompass:

• Advising and set-up of corporate vehicle
• Appointment, removal and resignation of directors, secretary, auditor
• Issue and transfer of shares
• Share splits
• Increase/Reduction of Share Capital
• Adoption, amendment and revocation of Constitution
• Change of company name and year end
• Amalgamation
• Other restructuring schemes
• Registration of trade names/marks
• Attending Board Meetings and Shareholders’ Meetings and drafting of corresponding minutes of proceedings
• Drafting of shareholders’ agreements
• Drafting of share subscription, sale and purchase agreements
• Demarches for permits with the Economic Development Board and other authorities
• Registration as employer and tax payer with the MRA, the MNS and other authorities
• Opening of bank accounts
• Winding up of Company
• Coordinating with the Registrar of companies

Our services also include:

• Maintenance of all the following statutory records:
  • Minutes books of shareholders’ meetings;
  • Minutes books of board meetings;
  • Register of substantial shareholders;
  • Register of directors and secretary;
  • Share register; and
  • All other registers required by the Companies Act 2001
• Preparation and filing of the statutory annual return with the Registrar of Companies after submission of the duly signed minutes of proceedings/written resolutions of the Annual Meeting of shareholders of the company.
• Filing with the Registrar of Companies of the duly approved financial statements after reception of same at our end.
• Filing all particulars of charges (mortgages, fixed, floating) with the Registrar General after due notification by the company of such charges.
• Calling shareholders' and directors' meetings on request within statutory notice periods.
• Advising on legal requirements of the Companies Act 2001 concerning documents of compliance to be lodged at the Registrar of Companies, Registrar General, etc...
• Advising on corporate governance issues

 

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